There are many times you might need to send out mass emails from your excel spreadsheet. If you find yourself sending out these emails time and time again, this article could be your guide for getting it down pat!
Before diving deeper into the topic of how to send mass email from excel, let's learn some basics -
Mass emails are an easy way to increase your email marketing ROI. They can be sent to a group of people with the same interests, business contacts, or prospects, etc.
An important aspect is that mass emails need to be tracked so you can compile all of the data properly, and this is what makes mass emailing from excel easier than other platforms.
Two of the biggest reasons to use an excel spreadsheet for mass emailing are that it is free and offers much more flexibility than other email marketing software.
Whether you want to send a quick message or a newsletter, having the ability to add attachments, change your 'from' and 'subject line', and send different types of emails makes excel a great option.
The following guide will show you how to create an email template in excel.
We will be using a basic template that can be filled with your own content to send out mass emails.
Step 1: Start by creating a new worksheet in excel. Since we are all about the basics for this guide, let's start things off on our Home tab. There is no need to create any other tabs because we will be adding content later and switching back between various sheets as needed!
Step 2: I believe that the 'The Basics' section should not be missed if you want your template to achieve its full potential (i. e. be fully functional and easy to manage!). For the 'The Basics' section, your basic need is a text field; in this case, let's call it the subject line. The next thing to do is add some quick formulas that we can use for different purposes later on (more about these below).
Step 3: Now for things like email templates or newsletters I think it's important that people who read your emails receive new information as often as possible. In this case, a nice clean and simple sheet that we can fill with content as new information becomes available is helpful.
Step 4: Your last sheet is the one you will probably look at most often (well unless your contact list grows too huge!). I made a simple sheet with the bold heading 'Content'. In general, if people wrote short articles we would place them in this column. Since our example follows these guidelines let's write some content on this basic worksheet.
To add recipients to the email template, follow these steps:
1. In Excel, select the mail merge tool.
2. Click on the "Mail Merge Recipients" button and then choose "Add From List."
3. From there, select the list of recipients that you have previously created in one or more worksheets in your workbook.
You might be thinking, "This sounds like a lot of work and it may not work for my business". But you don't need to worry about that.
To send mass email from Excel, follow these steps:
First, create a spreadsheet with the content you want to include in the email template. The basic body of your message should be straightforward; all that is needed is some connection between what happens before and after reading each piece of data.
Second, divide this spreadsheet into sections either by chapters or quarters for example as per makes sense, but the groupings don't necessarily have to be the same.
Use headers at the beginning of each section, and possibly a logo that represents your company or business.
More about how to send mass email from excel
This is one of the easiest ways to send mass emails. If you want to know how to send mass emails from excel, this article will help you do so.
How do I schedule the email to send later?
All you have to do is to click on the "Schedule" tab and type in the date and time of when you want the email to be sent.
There are many tools nowadays that can send mass email, but sometimes it is not enough. That's why in this article, I will give you a few tips to make your email marketing more effective.
That's all for now! See you later with a different topic! Till that keep the conversation going in the comment section.
